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Official publications  

A guide to finding official publications in the IALS Library and further afield
Last Updated: Aug 18, 2016 URL: http://libguides.ials.sas.ac.uk/officialpublications Print Guide RSS Updates

Finding official publications Print Page
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Last updated:

Lisa Davies, April 2014

 

About the author

This guide was updated by Lisa Davies, Access Librarian at the IALS Library.

Click here for Lisa's full profile and contact details.

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    If you know the title or author

    If you know exactly what you are looking for you can run a Title or Author search on the Library Catalogue, or a combination of both.

    1. Go to the Library Catalogue and select Title or Author.

    Title search:

    Enter the full title, you may omit words like "the" or "and", for example:

    The law of international finance
    law of international finance

    Author search:

    The author of an official publication is generally the name of the organisation which has produced it, for example:

    American Bar Association
    International Law Commission
    United Nations

    Official government organisations are entered in the catalogue under the name of the relevant country, for example:

    Great Britiain Home Office
    Ireland Law Reform Commission
    Nigeria Association of Law Teachers

    Once you've run your search, you can use the "Limit/Sort Search" option on the results page to modify your search to include, for instance, year of publication.

    2. If your search is successful note down the classmark and use the floor directories or the guide to Classmarks and the Location of Resources in the Library to locate the item.

    3. If your search is unsuccessful, try a Keyword search instead.

    4. If your search is still unsuccessful, check whether the title is held at another library (see Finding books not held in the Library below).

    Notes

    A Title or Author search will only find those titles which have been entered into the catalogue as individual items. It may be that the Library holds the entire series of a particular set of official publications, for example:

    ABA Section of Patent, Trademark and Copyright Law. Committee reports

    In this case the individual papers cannot be searched separately on the Library Catalogue. It is a good idea to do a search by Author for the particular organisation or check our alphabetical List of Serials for the organisation to find out which publications are available in the Library.

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    If you know the command paper number

    If the title is a UK government publication, it is also possible to search the Library Catalogue by command paper number in the Title field, for example:

    Cmnd 340

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    Searching by subject, keyword or classmark

    If you are not looking for a particular item, but would like to check the library's holdings for a particular subject, run a Subject, Keyword or Classmark search.

    Subject search:

    This searches across the controlled subject headings of each item on the library catalogue.

    1. Go to the Library Catalogue and select Subject.

    Once you've run your search, you can use the "Limit/Sort Search" option on the results page to modify your search to include, for instance, year of publication.

    2. If your search is unsuccessful, try a Keyword search. Either start the search again, or click on "Search as Words". When you have found a book on your desired topic, take a note of the subjects listed on the catalogue record for that book. You can use these subjects for subsequent Subject searches.

    Keyword search:

    This searches across the entire catalogue record, so can be useful if your Title or Subject search does not bring back any results.

    - Go to the Library Catalogue and select Keyword.

    Once you've run your search, you can use the "Limit/Sort Search" option on the results page to modify your search to include, for instance, year of publication.

    Classmark search:

    If you know the classmark of the subject or jurisdiction you may want try searching the catalogue using the Classmark option or searching the bookshelves directly. To find out the classmark try:

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    Understanding the catalogue record

    The catalogue will tell you where to find an item by giving a classmark or a location statement.
    Given below are examples of classmarks, prefixes, filing marks, and location statements.

    Classmarks

    Here are some examples of classmarks:
    SJ150, SG75, GA2.C.4, GP1.C.8, RF75, BG55, BB10

    And with possible prefixes and filing marks:

    RF75 GER
    PAMP BG55 INT
    RES BB10 AFR
    SJ150 ENC
    FOL SJ150 AAA5
    RES FOL GA2.C.4 DAC
    RES FOL PAMP GP1.C.8 MAR

    Prefixes

    RES: This means that the book is in the Basement Store. See below.

    FOL: Shelved in a separate sequence of large sized books to save space. Consult the Library map to find the FOL books on each floor.

    PAMP: A pamphlet shelved in a box at the end of the run of books with the same classmark.

    All these prefixes can be combined, as in the examples above, so that RES FOL PAMP would mean a large sized pamphlet kept in the Basement Store.

    Filing marks

    These always come after the classmark and consist of three letters, usually the first three letters of the author's name. Within each classmark, books are shelved alphabetically by this filing mark.

    Location and classmark statements

    DEPOSITORY: Kept in the Basement Store. To obtain a book with this location statement, please complete a blue Basement Collection Slip available at the Enquiry Desk and hand it to the staff. The depository number must be noted on the slip.

    IALS OFFSITE STORE: Kept in an offsite store. A fetching service is available for this material which may take a day or two to retrieve. To obtain a book with this location statement, please complete a collection slip available at the Enquiry Desk and hand it to the staff. The classmark must be noted on the slip.

    SHORT LOAN: Heavily-used material kept in the SHORT LOAN COLLECTION behind the Enquiry Desk. Request textbooks by author and/or title. There is a time limit on the use of items from this collection.

    THESIS: Kept in the Basement Store. Please apply to staff at the Enquiry Desk. Request volumes by thesis number.

    ORDERED: Item currently on order from the publisher. The Library has not yet received it.

    IN PROCESSING: Item has been received from the publisher, but is still being processed. Apply to staff at the Enquiry Desk.

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    Finding publications not held in the library

    If you need to locate official publications which are not held in the library try the following steps:

    1. Choose the option on the drop-down menu on the front page of the catalogue to search "All Collections (Senate House Libraries)" and run your search again.

    2. Check one of the many catalogues on the web which include the holdings of more than one library. This will save you time as you do not have to search many separate catalogues. Here are some suggestions

    You may need to visit another library to obtain the material which you need. Alternatively you may be able to obtain titles from libraries using the interlibrary loan and document delivery services offered by the library at your institution.

    3. Check the relevant Jurisdiction Guide as it may contain tips on finding official publications.

    4. Check your jurisidiction on WorldLII, as more recent official publications may be made available online.

    5. Check the Eagle-i internet portal to see whether there is are any freely available official publications for that jurisdiction on the web.

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    Finding official gazettes

    The freely available Foreign Official Government Gazettes (FOGG) database provides links to online official gazettes for many different jurisidictions. For European countries, the database also provides details of which libraries in the UK (including IALS library) have print collections.

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    Finding UK official publications online

    The Publications page of the Inside Government website makes the publications of all ministerial departments. You can filter the results by topic, department, or publication type. It can be used to find recent consultation papers, impact assessments, and policy papers.

    BAILII provides access to Law Commission Reports for England & Wales, Ireland, Northern Ireland and Scotland. You can browse them from the databases page or search across them by running an Other Materials Search.

    For details of printed official publications for the UK, please refer to the United Kingdom Research Guide.

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